Private beta · early 2027
Move forward with your tours. your shows. your festivals. your venue. live entertainment.
From first contact to final review: contacts, booking, contracts, production and finances together. Enter information once, keep the next steps connected.
Free during the beta · limited seats · founder pricing at launchProductFictional data · target workflow preview
Search your workspace⌘ K
SMStudio Nova / Les Nuits Claires
Fictional data · target workflow previewProduction
Information follows the project.
Dates4
Owner3
Documents2
Nantes12131415161718
Booking
Les Nuits Claires
Performance contract
Nantes
Day sheet
Prepared
Technical rider
To review
Illustration based on the Kotana app design. Features open progressively.
Illustration based on the Kotana app design. Features open progressively.Explore my role
Tools teams already use
Fewer scattered tools. More continuity.
Kotana brings together the steps that usually live across several tools. Compare their scope, then see what we are building around your show.
Excel
Gmail
WhatsApp
Google Drive
Orfeo
Weezevent
Story
Your work deserves more than a general-purpose tool.
Choose your role to explore your priorities, your workflow and the features that help you move forward.
Production
The show moves forward. You stay in control.
Parties, date, fee and terms flow from the hold to the contract, then to the deposit invoice. E-signature included. Zero retyping.
All of Kotana, on one pageSearch your workspace⌘ K
SMStudio Nova / Les Nuits Claires
Fictional data · target workflow previewBooking
Information follows the project.
Dates4
Owner3
Documents2
Prospect1
Hold2
Confirmed3
Signed4
Illustration based on the Kotana app design. Features open progressively.
Contract and deposit generated from the deal
Parties, date, fee and terms flow from the hold to the contract, then to the deposit invoice. E-signature included. Zero retyping.
Official resale at the price you set
A fan who can’t make it resells inside your circuit, at the cap you decide. The old ticket dies, the new one is named, you see everything.
The show settlement while you pack up
Revenue, fee, expenses and payouts reconcile against the budget live. The margin is there by morning, so is the accounting export.
01 / Prospect & sign
An email becomes a hold. A hold becomes a contract.
You find La Cigale in the directory, place a hold from the CRM, and the venue answers in the same thread. The day they confirm, the contract, quote and deposit invoice are already filled with the parties, the date and the fee. You proofread, you sign, you go.
- Collaborative CRM
- Venue directory
- Opportunities & booking requests
KLes Nuits ClairesNantes · 16 April 2027
Performance contractTo review
Day sheetTo review
Show budgetTo review
02 / Produce
The confirmed date becomes a production plan.
Stage manager, freelance techs, driver: each one is suggested from real availability. The rider and the venue tech pack are already there. The day sheet generates itself, lands on everyone’s phone, and warns you if two people are expected in the same place at the same time.
- Day sheets
- Staff, freelancers, volunteers
- Payroll & contracts
Les Nuits Claires
14Rennes16Nantes18Bordeaux
Day sheets
Staff, freelancers, volunteers
Payroll & contracts
09:4116 April 2027
Nantes.
10:00Crew arrival & load-in
15:00Soundcheck · Naïa
19:00Doors
03 / Settle & repeat
The settlement does itself. So does the rebooking.
Ticket revenue, fee, expenses and payouts reconcile against the budget while you pack the truck. The margin is there by morning, settlements checked, accounting export ready. The 1,388 attendees become the audience for the next date.
- Budgets & reconciliation
- Settlements & payouts
- Accounting exports
Search your workspace⌘ K
SMStudio Nova / Les Nuits Claires
Fictional data · target workflow previewFinances
Information follows the project.
Revenue24 800 €
Costs18 600 €
Margin6 200 €
Expenses & receiptsTo review
Illustration based on the Kotana app design. Features open progressively.
Projects & collaboration
A shared project, clear responsibilities.
Messages & threads
Keep discussions and decisions close to the project.
Documents & versions
Identify the right file and its history.
Access & responsibilities
Share context according to each person’s permissions.
And all along, Kora
One question. All the context.
Kora is Kotana’s AI. She summarises, extracts, drafts and chains low-risk actions. Money, contracts, publishing, access: she waits for your click, shows you the rule that triggered it, and everything can be undone.
- Copilot
- Assistant
- Agent
KoraConcert
Kora liveYour request
How is preparation for the show going?
Kora
Here are the points to keep in view.
The project information helps prepare the next steps. Items that still need confirmation remain visible.
- 01Prospect & signTo review
- 02ProduceTo review
- 03Settle & repeatTo review
All of Kotana, on one page
A complete platform. Opening in stages.
Explore the planned scope. “V1 target” describes the core to build, not the availability of every feature on the first day of beta.
Prospect & book
V1 target+
Collaborative CRM
Contacts, organisations, interactions, tasks, email sync
V1 targetOpportunities & pipeline
From prospecting to confirmation, shared with the team
V1 targetDirectory of thousands of venues
Venues, festivals, promoters: org charts, capacities, programming
V1 targetBooking request & tours
Your availability offered in bulk, every date tracked
V1 targetArtist roster & EPK
Availability, indicative fees, shareable assets
V1 targetTargeted email campaigns
Templates, statistics, tracked links, promo codes
V1 targetProjects & collaboration
V1 target+
Projects & subprojects
Connect a tour, its dates and the responsible teams.
V1 targetMessages & threads
Keep discussions and decisions close to the project.
V1 targetDocuments & versions
Identify the right file and its history.
V1 targetAccess & responsibilities
Share context according to each person’s permissions.
V1 targetWorkspace search
Find the information you have access to.
V1 targetSummaries & meeting notes
Keep decisions and next actions together.
V1 targetContract & administer
V1 target+
Quotes, pre-contracts & contracts
Merge-field templates, versions, approvals
V1 targetE-signature
Terms frozen and linked to the generated contract
V1 targetInvoicing & deposits
Invoices from the contract, reminders, numbering per entity
V1 targetBudgets forecast / actual / committed
Per project, per tour, aggregated for the organisation
V1 targetExpenses & receipts
Capture, category, approval, reimbursement
V1 targetAccounting exports
Sales journal, e-invoicing via certified platform
V1 targetProduce & staff
V1 target+
Day sheets & welcome sheets
Generated from the date, versioned, on mobile
V1 targetSpaces & stages schedule
Running order, changeovers, dressing rooms, drag and drop
V1 targetStaff: permanent, freelance, volunteers
Shifts, availability, hours, payroll export
V1 targetTasks & shared calendars
Workflows, dependencies, approvals, synced calendars
V1 targetCentral equipment
Inventory, bookings per project, loans and rentals
V1 targetVendors & exhibitors
Quotes, documents, pitches, power hook-ups, deposits
V1 targetSell
Next stages · Extensions+
Online ticketing & registration
Prices, quotas, forms, mini-site, memberships, recurrence
Next stagesBox office
Till, thermal printer, live cash status
ExtensionsReserved seating 2D / 3D & 360°
Your map, your zones, a price per seat
ExtensionsVirtual queue
Peaks absorbed, anti-bot, arrival order respected
Next stagesOfficial resale
Capped price, old ticket revoked, new ticket issued
Next stagesGuests & sponsors
Quotas, self-service portal, CSV import
Next stagesRun show day
Next stages · Extensions+
Mobile & offline access control
iOS / Android app, pro scanners, turnstiles, rules per zone
Next stagesAccreditations & badges
Forms per population, live rights, QR badges
Next stagesSite map & security
Zones, barriers, routes, posts, crowd flow
Next stagesIncidents & operations log
Severity, evidence, post-mortem reused in templates
Next stagesHospitality & guest list
Riders, dressing rooms, meals, invitations synced with ticketing
Next stagesCashless
Wristbands, bars, automatic balance refunds
ExtensionsMeasure, close & repeat
Next stages · V1 target+
Live statistics
Sales per channel, attendance per zone, GA4 and pixels
Next stagesSettlements & payouts
Statements, splits, payouts every two weeks
V1 targetAudience & segments
Consented profiles, attendance, no-shows, campaigns
Next stagesRebooking
Report, margin and potential become the next opportunity
V1 targetAPI, webhooks & integrations
OpenAPI, Zapier, calendars, distributors, accounting
Next stagesKora, the AI
Summarises, drafts, prepares; confirms before any external impact
V1 targetThe roadmap
Everyday work first. Then the whole live workflow.
Private beta is planned for early 2027. First, connect booking, production and financial tracking. Then add event operations as each stage is validated.
The operational core
Contacts, organisations, permissions and history form the foundation. The first workflow then connects opportunities, holds, contracts, budgets and production planning.
Sales and audiences
Ticketing, access control, official resale and audience tools will follow validation of earlier stages. Kora and integrations will also have a defined scope and clear permissions.
Advanced uses
Cashless, point of sale, 3D staging and payroll integrations are planned extensions. We will announce dates when confirmed, with priorities informed by feedback from the field.
Intermission · Read on Trustpilot
We read the reviews. All of them. Including the one-star ones.
Tens of thousands of public reviews about the ticketing platforms your audience uses today. Every quote is reproduced word for word and links to the original review. Check for yourself.
Eventbrite4.4 / 5 · 10,695 reviews
1 / 5 · September 2026What a miserable website. Not user friendly, hard to navigate. Would never recommend this site. I tried multiple times to use a promo code and every time it was rejected. By not accepting the promo code it cost me an extra $30.00 Pitiful.See the sourceRoadmap
What Kotana changes
Promo codes, tiers and quotas are rules on the event itself. What the buyer sees at checkout is what the organiser configured — no silent rejection.
Quotes reproduced word for word from the public Trustpilot pages of the platforms named, retrieved 8 September 2026; overall score and review counts as of the same date. Every quote links to the original review. Author names are not reproduced. These platforms also have a majority of positive reviews — their overall score is shown next to each quote: we quote the problems Kotana solves.
Three ways to pay for Kotana
A trade pack, modules à la carte, or everything.
No twenty-line grid. You pick the formula; ticketing is added per use.
Join the beta →Role-based packs
A workspace subscription built around your work, with included features and seats.
Full
All Full-plan features in one subscription for teams working across several roles.
À la carte
Add individual features as needed. Ticketing has a separate commission on sales.
Do the maths
Your tickets. Your volume. Your fees.
Compare fees using your ticket price and annual sales volume. Adjust both to see the corresponding amounts.
Illustrative comparison, excluding subscriptions, options and negotiated rates. Price lists recorded on 8 September 2026; confirm the applicable terms with each provider. The Kotana rate is an assumption, subject to confirmation.
Commission per ticket25 €
KotanaCheapest€0.29 + % beta, to be confirmed
0.49 €0.29 € + 0.8 %
3,920 € per year
Billetweb
0.54 €0.29 € + 1.0 %
4,320 € per year
Weezevent
0.99 €2.5 % · min. 0.99 € · max. 9.95 €
7,920 € per year
Eventbrite
2.12 €0.99 € + 4.5 % · incl. 2% processing
16,920 € per year
13,000 €less than the most expensive grid, every year
Epilogue · Private beta
Write the next chapter with us.
The whole suite, free during the beta. A direct line to the product team. Founder pricing at launch. Built with promoters, agents, bookers, venues and festivals.
FreeLimited seatsFounder pricing